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A BILL TO BE ENTITLED
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AN ACT
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relating to a study on state agency digital data storage and records |
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management practices and associated state costs. |
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BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS: |
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SECTION 1. (a) In this section, "state agency" means a |
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board, commission, office, department, council, authority, or |
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other agency in the executive or judicial branch of state |
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government that is created by the constitution or a statute of this |
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state. The term does not include a university system or institution |
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of higher education as those terms are defined by Section 61.003, |
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Education Code. |
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(b) The Department of Information Resources and the Texas |
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State Library and Archives Commission shall conduct a study on |
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state agency digital data storage and records management practices |
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and the associated costs to this state. |
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(c) The study required under this section must examine: |
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(1) the current digital data storage practices of |
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state agencies in this state; |
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(2) the costs associated with those digital data |
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storage practices; |
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(3) the digital records management and data |
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classification policies of state agencies and whether the state |
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agencies are consistently complying with the established policies; |
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(4) whether the state agencies are storing digital |
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data that exceeds established retention requirements and the cost |
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of that unnecessary storage; |
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(5) the adequacy of storage systems used by state |
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agencies to securely maintain confidential digital records; and |
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(6) possible solutions and improvements recommended |
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by the state agencies for reducing state costs and increasing |
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security for digital data storage and records management. |
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(d) Each state agency shall participate in the study |
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required by this section and provide appropriate assistance and |
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information to the Department of Information Resources and the |
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Texas State Library and Archives Commission. |
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(e) Not later than December 1, 2018, the Department of |
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Information Resources and the Texas State Library and Archives |
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Commission shall issue a report on the study required under this |
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section and recommendations for reducing state costs and for |
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improving efficiency in digital data storage and records management |
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to the lieutenant governor, the speaker of the house of |
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representatives, and the appropriate standing committees of the |
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house of representatives and the senate. |
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(f) This section expires September 1, 2019. |
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SECTION 2. This Act takes effect September 1, 2017. |